Who we are
Your information,
handled with care.
NDA Talent Ltd is the controller of the personal information described in this notice. We are a private limited company registered in England and Wales under company number 17305450. Our registered office is 128 City Road, London, United Kingdom, EC1V 2NX. You can contact us about privacy at privacy@ndatalent.com.
This notice explains how we collect, use, disclose and protect personal information. It applies to website visitors, people who contact us, prospective and represented talent, job applicants, suppliers, professional advisers and other business contacts. We may provide a more specific notice where a particular relationship or project requires it.
01
Scope.
We process personal information in connection with operating an artist-management and entertainment-representation business, responding to enquiries, considering talent and employment submissions, administering professional relationships, protecting our website and complying with legal obligations.
Our services and website are not directed at children under 18. We do not knowingly invite or collect submissions from children through this website. If you believe a child has supplied personal information to us, please contact us so that we can review and, where appropriate, delete it.
02
Information we collect.
| Category | Examples | Source |
|---|---|---|
| Identity and contact | Name, professional title, organisation, email address, telephone number and postal address. | You, your organisation, representatives or public professional sources. |
| Enquiry and correspondence | Messages, meeting notes, preferences, attachments and records of our communications. | You and people involved in the relevant enquiry or relationship. |
| Talent and applicant | Biography, CV, credits, experience, portfolio links, photographs, recordings, availability and references. | You, your authorised representative, referees and public professional sources. |
| Business relationship | Contracts, instructions, project information, invoices, payment records and professional history. | You, clients, artists, suppliers, venues, promoters, advisers and counterparties. |
| Technical and security | IP address, browser/device details, request times, pages requested and security logs. | Automatically from your device and our hosting or security providers. |
We do not intentionally request health information or other special-category personal data through this website. Please do not send sensitive information unless we have specifically requested it and explained why it is needed. If sensitive information is supplied incidentally, we will restrict its use and delete it when it is not required.
03
How and why we use it.
| Purpose | Lawful basis |
|---|---|
| Respond to enquiries and take requested steps before entering a contract. | Steps at your request before contract; legitimate interests in communicating and developing our business. |
| Assess talent submissions, CVs and job applications. | Steps at your request before contract; legitimate interests in evaluating potential professional relationships; legal obligations where applicable. |
| Provide representation, manage projects and administer client, supplier and professional relationships. | Performance of a contract; legitimate interests in operating and improving our services. |
| Maintain accounts, meet tax and regulatory duties, establish legal claims and respond to lawful requests. | Legal obligation; legitimate interests in protecting our rights and business. |
| Operate, secure and troubleshoot the website and systems. | Legitimate interests in providing a safe, reliable and effective website and business service. |
We do not currently send newsletters or promotional email campaigns. If this changes, we will provide the required information and choices before using personal information for electronic marketing. We do not use personal information for solely automated decisions that produce legal or similarly significant effects.
You are not generally under a legal obligation to give us personal information. Where we explain that particular information is needed to answer an enquiry, consider a submission, enter into a contract or meet a legal requirement, we may be unable to proceed if you do not provide it.
04
Sharing and transfers.
We disclose personal information only where reasonably necessary. Recipients may include represented artists and their authorised teams; clients, promoters, venues, broadcasters, labels, agencies and project counterparties; accountants, lawyers, insurers and other professional advisers; technology, website-hosting, storage and security providers; and public authorities where disclosure is required or permitted by law.
We use Microsoft 365 for business communications and productivity. Our website also obtains webfonts from Google. These and other technology providers may process technical or account data outside the United Kingdom. Where UK personal information is transferred internationally, we use an applicable UK adequacy regulation or contractual and organisational safeguards recognised by UK data-protection law, and we assess supplementary protections where appropriate. Contact us if you would like further information about safeguards relevant to your information.
We do not sell personal information.
05
How long we keep it.
We retain information only for as long as needed for the relevant purpose, including legal, accounting and reporting requirements. Our current guide periods are:
| Record | Typical retention |
|---|---|
| General enquiries and correspondence | Up to 24 months after the last substantive contact. |
| Unsuccessful talent submissions and job applications | Up to 6 months after the decision, unless you agree to longer retention. |
| Active artist, client and supplier records | For the relationship and ordinarily 6 years afterwards. |
| Contracts, invoices, tax and accounting records | Ordinarily 6 years or longer where law or an active claim requires it. |
| Consent records, if consent is used | While relied upon and ordinarily 6 years afterwards to demonstrate compliance. |
| Technical and security logs | For the provider’s reasonable security period, unless needed for an incident or legal claim. |
We may retain information for longer where a legal hold, dispute, safeguarding issue or regulatory requirement applies. We securely delete or anonymise information when it is no longer required.
06
Your rights.
Depending on the circumstances and lawful basis, you may ask us for access to your personal information, correction, erasure, restriction, portability, or withdrawal of consent. You may also object to certain uses. These rights are not absolute, and we may need to verify your identity before responding. We normally respond within one month, subject to lawful extensions.
To exercise a right, email privacy@ndatalent.com. There is normally no fee.
08
Contact and complaints.
Please contact us first if you have a question or concern. Email privacy@ndatalent.com or write to NDA Talent Ltd, 128 City Road, London, United Kingdom, EC1V 2NX.
You also have the right to complain to the Information Commissioner’s Office, the UK data protection regulator. Visit ico.org.uk/make-a-complaint or call 0303 123 1113.
We may update this notice when our services, technology or legal obligations change. The effective date at the top identifies the current version.
Regulatory sources
This notice has been structured with reference to the Information Commissioner’s Office guidance on the right to be informed and cookies and similar technologies .